Employee Privacy Notice Template
Create a notice telling employees what personal information you hold, why, who receives it, and about any monitoring.
Runs in your browser. Your input is processed on your device and is not uploaded to our server.
Only what you enter is stated as fact. Anything left blank stays out of the draft, or appears as a marked gap for you to fill in.
Lines starting with # are headings, “- ” are bullets and “> ” is the draft notice. Delete the notice only once the document has been reviewed.
You have edited this draft, so changes to the form no longer update it.
How to use the Employee Privacy Notice Template
- Answer the questions. You only see those that matter for this document, and answers carry over to the other generators.
- Read the draft as it updates, fill in the gaps marked in yellow, and edit the text if you need to.
- Copy it, print it, or download it as TXT, HTML or PDF, and have it reviewed before you use it.
Be open with your team
Employers hold a lot of personal data, sometimes including bank and health details. A privacy notice tells staff what you hold, why and who sees it. In many places, monitoring of work systems has specific rules, including telling people about it, so state it plainly. Employment law varies widely, so have the draft checked locally.
How this draft is made
Only what you tell the tool is stated as fact, and anything you leave blank appears as a marked gap or is left out. Your answers stay in your browser and are not sent to our server.
This is a draft, not legal advice. Review it against the laws that apply to you and what you actually do, ideally with a qualified lawyer.